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Front Reception, Data Entry, Administrative/Accounting Support

Location: St. Jacobs, ON     Posted: Feb 13, 2018     Closing Date: Open Until Filled

Employment Type:

  • Full-Time
  • Seasonal

Commence mid April and conclude early to mid December of each season
Hours – Monday to Friday – 9:00 am to 5:00 pm – half (1/2) hour lunch break

Primary duties:

Front Reception tasks include, but not limited to:

• Answer incoming calls and route to applicable personnel
- Includes screening calls as required for those relating to “cold calls” etc.
• Greet all guests at front counter, ensuring adhering to proper sign in / out procedures
- Includes screening as required those arrivals relating to “cold calls” or “just dropping in”
• Sort, stamp and distribution of all incoming mail
• Prepare all outgoing mail and courier packages ensuring sufficient postage, etc. is applied
• Maintain adequate inventory levels of the following supplies:
- Office consumables
- Cleaning / Hygiene
- Coffee consumables

Data Entry tasks include, but not limited to:

• Input of approved Accounts Payable (AP) invoices into accounting system
• Ensuring batch totals input match batch totals as per input documentation

Administrative / Accounting support includes, but not limited to:

• Sorting and filing of vendor invoices
• Reconciling vendor statements with vendor balances in system
- Inquiring with vendors regarding any missing items or discrepancies
• Matching of cheque run with vendor invoices
• Other duties as assigned

Working out of our head office at 3000 Ament Line, St. Jacobs, ON, the ideal candidate will bring a pleasant and friendly demeanour and embrace all tasks as assigned.  The successful candidate will be a team player and possess the ability to multi-task competing deadlines, and prioritize duties.  Experience with basic accounting fundamentals and tasks would be beneficial.  Salary will be commensurate with experience. 

Please indicate the job position in your cover letter. 

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