Fleet Services Manager

Location: St. Jacobs     Company: Steed and Evans

Job Purpose

Steed and Evans Limited is a heavy civil construction company and construction materials supplier with headquarters in St. Jacobs, Ontario. The Manager of Fleet Services is responsible for the overall coordination, implementation, execution, control and maintenance of over 400 fleet vehicles and pieces of equipment, ensuring consistency with company strategy, commitments and goals. Ensure that all fleet vehicles and equipment are maintained and operational while working within the budgetary guidelines set out by the organization. Take a leadership role as the knowledge leader with fleet staff and sustainability of the department via knowledge transfer to staff and documentation of knowledge. The Manager will be the point of contact for Foremen, clients, suppliers and Management for all Fleet vehicles.

Duties and Responsibilities

  • Maintain knowledge of man power available at all times. Co-ordinated crews effectively throughout the project.
  • Schedule and prioritize repairs in shop and at remote work locations, including annual safety inspections.
  • Manage and monitor preventative maintenance programs in-house as well as manufacturers preventative maintenance contracts.
  • Delegate projects appropriately to Foremen or Lead Hand.
  • Decipher drawings/specifications and develop a plan with mechanic to bring projects to completion.
  • Contact subcontractors required for completion of any project and coordinate their activity prior to work commencing.
  • Contact suppliers to determine lead time that may be required.
  • Maintain knowledge and progress of sub-contractors working under projects.
  • Approve invoices for payment.
  • Ensure that extra items beyond the original estimate are tracked and invoiced appropriately.
  • Solicit quotations from Suppliers for new vehicles and equipment.
  • Research and provide technical input on specifications for vehicle and equipment to be purchased.
  • Analyze vehicle and equipment repair data to make recommendations regarding the repair or replacement.
  • Dispose of retried equipment.
  • Arrange and manage sublet repairs and rebuilds.
  • Oversee parts purchase and pricing negotiation with multiple suppliers. Verify parts are applied to proper units
  • Arrange remote location fueling of equipment.
  • Ensure adequate fuel storage levels are maintained.
  • Manage vehicle licensing and permits.
  • Plan equipment requirements and ensure availability at the required time in the project/season. Determine whether additional equipment is required to be rented and manage the duration for costing purposes
  • Monitor daily production requirements and quality control are achieved, including attending during a variety of shifts to monitor crew operations
  • Regularly communicate with Foremen and crews regarding scope and progress of work for equipment repairs.
  • Act as the Administrator for MOE/HWIN and be the representative for disposal of hazardous waste.
  • Supervise/assist with environmental cleanup with proper disposal of material and proper documentation working with MOE and ROE Environmental Representative.
  • Oversee and administer the computerized maintenance management system – Manager Plus.
  • Act as the Administrator for Electrical Safety Authority and National Safety Mark.
  • Ensure company safety, Ministry of Labour and COR requirements are met.
  • Ensure compliance with all CVOR and MTO legislation requirements.
  • Ensure all necessary documentation is in the actual vehicle.
  • Research and introduce new vehicle and equipment technologies to the management team.
  • Monitor cost throughout the project to ensure that budget is met.
  • Prepare and report capital expenditures and equipment hours regularly to Management.
  • Work with Division Managers or designate to allocate equipment to ensure overall project schedules are met.
  • Ensure that sub-contractors are paid when required either through sub-contractor PPC or invoice.
  • Arrange and track annual inspection and certification of fuel island and tankers.
  • Ensure annual and semi-annual inspections are completed (hoists, aerial devices, etc.)
  • In conjunction with the Manager of Resources; provide training and development, coaching and discipline when necessary, and manage staff recruitment.
  • Attend industry events and represent Steed and Evans in a professional and competent manner.
  • Volunteer/participate with local industry associations as well as secondary and postsecondary education providers for consideration of career paths.
  • Attend Management meetings and annual strategic planning sessions.
  • Attend Foremen meetings as required and weekly OPS meetings.
  • Review and approve payroll.
  • Ensure that work orders are completed appropriately and that proper time, information and inspection sheets are completed.
  • Complete AARs (After Action Reviews).
  • Complete winter duties as required by Vice President.
  • Additional duties as assigned.

Qualifications

Education/License/Certifications:

  • Recognized post-secondary diploma or equivalent work experience.
  • Valid DZ driver’s license.
  • 310T and 421A license (preferred).

Experience:

• 5 years of industry experience in a Managerial role (unionized environment preferred).

Skills/Knowledge/Aptitude:

  • Ability to read, analyze and process documents.
  • Computer skills.
  • Verbal/written/reporting skills.
  • Human relation skills.
  • Ability to show respect and professionalism in all situations.
  • Strong verbal and effective written communication skills.
  • Competent to read and interpret equipment diagrams and schematics.
  • Ability to adapt to changing conditions with regards to weather and materials.
  • Ability to train, monitor, mentor and develop the skills of subordinate staff.
  • Strong supervisory skills, including the abilities to schedule and manage workloads, and to direct and offer hands-on support to a team in the achievement of performance objectives.
  • Aptitude in developing, monitoring and implementing budgets.
  • Solid decision-making skills, including the ability to address unexpected issues in short timeframes (e.g., equipment failures, last-minute changes to client needs, etc.) and understand the impact of one’s decisions on multiple stakeholders.
  • Good problem-solving skills, including the ability to employ judgment and past experience to determine the best solution amongst several alternatives.
  • Ability to handle sensitive and/or confidential information with the utmost discretion.
  • In-depth knowledge of MTO/CVOR regulations and SPIF and Load X program.

Working conditions

  • Dealing with simultaneous multiple demands which must be attended to immediately.
  • Work requiring attention to detail, subject to frequent, regular interruptions that require immediate attention.
  • Peak periods requiring an accelerated work pace over which there is little or no control, or deadlines creating daily pressure.
  • Situations involving conflict or contentious interactions.
  • Situations involving potential confrontation.
  • Unpleasant conditions such as dust, dirt, noise, fumes, noxious odors, heat, cold, toxic elements, dangerous substances or equipment, etc.
  • Work involving:
    • Financial information or decisions.
    • Confidential information or decisions.
    • Safety of others.

Physical requirements

  • Moderate Physical Effort - e.g., bending, reaching, carrying moderately weighted items, walking, standing, operating equipment, or holding body in one position for an extended period of time.
  • Managing working relationships within the department and with other departments.
  • Sitting or standing for long periods.
  • Constant interruptions requiring the ability to stay focused.

Direct reports

Shop Foreman, Technicians and Parts Coordinator

Health and Safety

Working in compliance with the provisions of the Occupational Health and Safety Act and Regulations and all Steed and Evans policies and procedures inclusive of Health and Safety policies. Working in a manner that ensures a safe working environment for themselves and other workers. Use or wear protective equipment as prescribed and report to Management any hazard identified in the work environment.

  • Ensure that workers and Foremen work in a manner that puts their health and safety first at all times. • Ensure that workers use the correct measures and procedures as required.
  • Ensure that workers work with protective equipment or devices as required.
  • Ensure workers use or wear the Personal Protective Equipment, clothing or devices as prescribed or identified as required for the job task.
  • Advise a worker of the existence of any potential or actual danger to the health and safety of the worker of which the Foremen is aware or made aware of.
  • When required provide a worker with written instructions as to the measures and procedures to be used by the worker.
  • Take every precaution reasonable in the circumstances for the protection of the employee.
  • Conduct ongoing observations of worksite acts and conditions to identify areas of opportunity for improvement, (note: actively observing the project for hazards is expected of all our Foremen and where conditions are serious, stopping the work to correct the situation is also expected).
  • Ensure that site is inspected and any public safety hazards are removed prior to leaving the site.
  • Supervise the workplace personally at all times or appoint a competent person to do so in their absence.
  • Conduct on-site toolbox safety meetings, and record all details.
  • Ensure inspections of tools and equipment are completed as required.
  • Ensure all injuries are treated, and reported to upper management and any required information or investigations are provided.
  • Co-operate with all regulatory agencies and Inspectors.
  • Keep a detailed log book with date, time, and any relevant information recorded. This is part of a Foremen due diligence and can act as proof in a court of law if required.
  • Review accidents/incidents and corrective actions.
  • Assign accountability of accident/incidents.
  • Attend Corporate Health and Safety Committee meetings.

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